Should you require clarification please contact Abbey Mortimer Ltd for our full Terms and Conditions and our Scale of Fees at recruit@abbeymortimer.com or contact us on 01268 777646.

Privacy Statement, Disclaimer and Copyright

Abbey Mortimer Ltd will collate information provided voluntarily from candidates, clients or other parties. This information will be used solely for the purposes for which it was provided unless required by law. Abbey Mortimer Ltd have taken provision to ensure the accuracy of details held on this site, however due to the nature of the Internet, we are unable to give any warranties, express or implied, as to the availability of the site or the accuracy of the information contained in any materials on the site or the suitability of the information for any particular purpose and hereby disclaim such warranties to the extent permitted by law. Candidates CV’s, client vacancies or any other information held on this site do not form or constitute any type of contract. The intellectual property rights in all elements of the site, including without limitation the copyright, database right, trademarks and patents, confidential information and collections of personal data are owned or controlled by us or as otherwise stated. Any copying or distribution of the actual site or information held herewith is prohibited. Copyright and design belong to Abbey Mortimer Ltd.

Abbey Mortimer Ltd Registered in England, Company Number: 4328948.

Privacy Notice – For job applicants

Introduction

Abbey Mortimer takes your privacy very seriously. This Privacy Notice is intended to set out your rights and answer any queries you may have about how Abbey Mortimer collects and uses your personal data. If you need more information, please contact the offices of Abbey Mortimer Ltd on 01268 777646.

Unless we inform you otherwise during the recruitment process, Abbey Mortimer will be your data controller and will be the company to which you provide your consent for the processing of your personal data.

What information does the organisation collect?

The organisation collects and processes a range of information about you when you apply for a job. This includes:

  • your name, address and contact details, including email address and telephone number, date of birth and gender;
  • details of your qualifications, skills, experience and work history, including start and end dates, with previous employers/companies and with the organisation;
  • information about your nationality and entitlement to work in the UK;
  • information about any criminal record;
  • equal opportunities monitoring information, including information about your ethnic origin, sexual orientation, health and religion or belief.
  • Information from the selection process;
  • Proof of address such as a copy of a utility bill or phone bill etc;
  • Copy of Passport (for right to work), or if no Passport copy of driving license and copy of Visa if on a Visa. Sometimes copy of EU ID Card;
  • Copy of referee details to contact;
  • Emergency contact details for a friend/relative.

The organisation collects this information in a variety of ways. For example, data is collected through CVs or resumes; obtained from your passport or other identity documents such as your birth certificate; through our systems, from correspondence with you; or through interviews, meetings or other assessments. We may also obtain it from CV job sites on line, or other public profiles.

In some cases, the organisation collects personal data about you from third parties, such as references supplied by former employers/companies and/or information from work background check providers.

Why does the organisation process personal data?

The organisation processes data listed above for the following purposes:

  • To run recruitment processes and to make recruitment decisions;
  • To comply with the organisations legal and regulatory outcomes;
  • To maintain accurate and up-to-date records and contact details;
  • respond to and defend against legal claims; and
  • maintain and promote equality.

Where the organisation relies on legitimate interests as a reason for processing data, it has considered whether or not those interests are overridden by the rights and freedoms workers and has concluded that they are not.

Some special categories of personal data, such as information about health or medical conditions, is processed to carry out general legislation obligations (such as those in relation to candidates with disabilities and for health and safety purposes).

Where the organisation processes other special categories of personal data, such as information about ethnic origin, sexual orientation, health or religion or belief, this is done for the purposes of equal opportunities monitoring.

Who has access to data?

Your information will be shared internally in line with the requirement for parts or all of the data with Directors the Office Manager/PA and the Recruitment Team.

The organisation may share where appropriate your data with third parties in order to obtain references from previous employers / places of work.

The organisation also shares data with third parties (Master Vendors) as part of the process of finding and securing work placements for candidates.

The organisation provides information to the master vendor or end client and this information may be held on their on line portal; The organisation have not been made aware from the master vendor if this is stored on their UK, European or outside of European central server.

How does the organisation protect data?

The organisation takes the security of your data seriously. The organisation controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.

For how long does the organisation keep data?

The organisation will not keep your personal information for longer than is necessary and will only retain the personal information that is necessary to fulfil the purpose. We are also required to retain certain information by law or if it is reasonably necessary to meet regulatory requirements, resolve disputes, prevent fraud and abuse, or enforce our terms and conditions.

We will keep the personal data connected to your job application (including any interview records) for the set period of time from the date of their creation by Abbey Mortimer or receipt from you. If your application is successful and you become an employee or worker/project worker we will provide you with a copy of the relevant Privacy Notice. The retention periods referred to therein will apply to your personal data during your employment and/or placement.

 Your rights

As a data subject, you have a number of rights. You can:

  • access and obtain a copy of your data on request;
  • require the organisation to change incorrect or incomplete data;
  • require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing;
  • object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing; and
  • ask the organisation to stop processing data for a period if data is inaccurate or there is a dispute about whether or not your interests override the organisation’s legitimate grounds for processing data.

If you would like to exercise any of these rights, or if you believe the organisation has not complied with your data protection rights, you can in the first instance complain to the Director of the offices of Abbey Mortimer Ltd, and for both of these rights please contact the offices of Abbey Mortimer Ltd by emailing recruit@abbeymortimer.com in the first instance.

Automated decision-making

Placement decisions are not based solely on automated decision-making.